Tips to organize and secure the Gmail account mailsMay 30, 2021
Gmail is the most frequently used service, product, app, or whatever you want to call it. It is an inseparable thing of our professional and routine life. It is used to set up our phones, laptops, to download multiple apps, games or to make professional or personal communications.
It is also significant for Email marketing. We are using this Google service for a long time but still, we reach its basic features. We are listing a few advanced tricks to make Gmail more organized.
Advanced Gmail accessibilities to make your life easier
Make your life easier by learning other Gmail functionalities that will enhance the productivity of the work.
Quick Share Google Drive file
You can send any type of attachment in the form of a doc or image file through Gmail. If the doc is stored in Google Drive still you can quickly share the doc. You just need to click on compose, Likewise, we do to send basic Emails. Type the subject line, recipient address, and then navigate to the bottom options. Here a drive icon will be visible, click on it.
All types of file formats are compatible with this accessibility. Share spreadsheet, Docs, Powerpoint presentation, or images. In case you don’t have any file sharing app Gmail will help you out from the problems and let you securely do file sharing. Although, there’s a limit of 25 MB. So, the link can be typed here inside the body.
Mute Email Threads
Are you getting too many emails and messages on your Gmail account?
We are working from home. We are already trying hard to focus on the work. These frequent Gmail alerts create disturbance during important tasks. Many group email notifications will force you to take a glance. If the email does not contain any important information and you are not interested in the conversations. It wastes a lot of time. You can mute the Gmail thread to avoid disturbance.
- Go to the mail inbox.
- Click on the thread, three dots will be visible here, tap there.
- Select Mute.
You can read these emails later whenever you get time.
Extend response time with ‘Snooze’
If you need more time to respond to the email, Gmails offer the snooze option accessibility. It functions similar to smartphone alarm snooze. When you can suspend the alert tone for a while. In Gmail, you can set a reminder interval so you will not forget to read them.
Take the cursor to the mail you have just received in the inbox, a clock will be visible here, click on it. Specify the details to get an alert.
Advanced Read/ Unread Email arrangement
The whole day we receive a thread of emails coming from different senders and contacts. In general, we go to the inbox, then tap on the email. When we perform a delete operation to remove email. After deletion, you directly shifted to the main Inbox.
If you want to read further email conversations then frequent clicks will consume additional time and effort.
You can jump over multiple emails one by one without going back to the Inbox and read and delete the emails fast.
You just need to activate auto-advance from the Settings page. By enabling this you can shift to previous and forward.
Go to All settings > go to advanced option/tab > Auto-advance > enable > Save changes.
By setting this option, you can see next and previous email conversations without waiting for the mouse clicks.
Gmail reading Pane
You will find this accessibility inside the quick setting of Gmail. If your screen size is good enough. You can adjust the conversation view accordingly. It will help you to make a quick reply or read the conversation.
Open Gmail then go to the setting icon. Click to see all options. Scroll down to navigate the Gmail reading pane, here by default it will set on the NO split.
- You have two more options to set the reading pane, one is Right of Inbox. By selecting this the conversation window will set to the right side.
- The other one is Below inbox this option will change the conversation view position below inbox.
Now you don’t have to in/out from inbox, you can directly shift to the conversation and quick reply.
Google always tries to better the experience of the user and always improves their products by appearance and functionality. Google allows you to access different features for better surfing over the web.
If you are searching for anything important or want to access an important email or file that too is possible in Gmail.
You can perform an advanced search. For this, you need to type some keyword terms, text characters, and colon.
For more advanced and specific search action you can type sender name, in the Inbox search bar, in this way, you will be able to view the emails that came from a specific person.
To access the advanced search panel, you just need to navigate the arrow located right side of the search bar. A box will open set the parameters or field, of recipient name, date, time, subject, and tab of Gmail.
Once set, save and perform an advanced search. You will get to see the filtered results of the entire Inbox.
Tab Selection for Gmail
You can set the tab for different categories of Inbox. So only important items will be visible on top and the secondary categories will be organized below. It is known as the filtration of the Inbox. Your inbox looks more organized and you will get out of the messy situation.
We make registration on different social media platforms through the email ID. their notifications are also popup in Inbox. Many companies send emails to raise brand awareness and advertise their services and products. They also consume a lot of time and Inbox. The mails can divide into important, social primary categories and it will give you easy access to Inbox.
You can manage the categories from the Settings Page. For this, click on the settings icon. Tap on All settings.
Go to Inbox tab > Categories > tick the categories you want to view the mail separately. Save changes. And back to Inbox to see current changes.
Here, the advanced features Gmail guide wrapping up. Open Gmail and check all of these actions and improve the Gmail experience.